Privacy Policy

Effective Date: November 14, 2025 | Last Updated: November 14, 2025

Introduction

Codeintel LLC ("Codeintel," "we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://codeintel.com (the "Site") or use our services.

Please read this Privacy Policy carefully. By accessing or using our Site, you acknowledge that you have read, understood, and agree to be bound by the terms of this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access the Site.

Information We Collect

Personal Information You Provide
We may collect personal information that you voluntarily provide to us when you fill out contact forms or inquiry forms on our Site, request information about our services, subscribe to our newsletters or marketing communications, schedule meetings or consultations, apply for career opportunities, or communicate with us via email, phone, or other channels.

This personal information may include: name, email address, phone number, company name and position, business address, and any other information you choose to provide.

Automatically Collected Information
When you visit our Site, we may automatically collect certain information about your device and browsing activity, including log data (IP address, browser type and version, operating system, referring URLs, pages viewed, date and time of visits), cookies and tracking technologies, and analytics data to help us understand how visitors interact with our Site.

Information from Third Parties
We may receive information about you from third-party sources, such as business partners or referral sources, publicly available sources, social media platforms (if you interact with us on social media), and marketing and analytics service providers.

How We Use Your Information

We use the information we collect for the following purposes:

Service Delivery and Communication
To respond to your inquiries and provide information about our services, communicate with you regarding projects and consultations, process and fulfill service requests, and provide customer support.

Business Operations
To maintain and improve our Site and services, analyze usage patterns and optimize user experience, conduct market research and competitive analysis, and manage our business relationships.

Marketing and Communications
To send you newsletters, marketing materials, and promotional offers (with your consent where required), inform you about new services, features, or updates, and conduct surveys and gather feedback.

Legal and Security
To comply with legal obligations and regulatory requirements, protect our legal rights and prevent fraud or abuse, enforce our terms of service and other agreements, and ensure the security and integrity of our Site.

Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), our legal basis for collecting and using your personal information depends on the information concerned and the context in which we collect it. We may process your personal information based on consent (you have given us explicit permission), contract (processing is necessary to fulfill a contract with you), legal obligation (processing is required to comply with applicable laws), or legitimate interests (processing is in our legitimate business interests and does not override your rights).

Cookies & Tracking Technologies

Types of Cookies We Use
Essential Cookies (necessary for the Site to function properly), Analytics Cookies (help us understand how visitors use our Site, e.g., Google Analytics), Functional Cookies (remember your preferences and settings), and Marketing Cookies (track your activity to deliver targeted advertising).

Managing Cookies
You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our Site. Most browsers allow you to view and delete cookies, block third-party cookies, block all cookies, and receive notifications before cookies are set. For more information about managing cookies, visit www.aboutcookies.org or www.allaboutcookies.org.

When you visit or log in to our website, cookies and similar technologies may be used by our online data partners or vendors to associate these activities with other personal information they or others have about you, including by association with your email. We (or service providers on our behalf) may then send communications and marketing to these email. You may opt out of receiving this advertising by visiting https://app.retention.com/optout.

How We Share Your Information

We do not sell your personal information to third parties.

We may share your information with trusted third-party service providers who assist us in operating our Site and delivering our services, including web hosting providers, email service providers, analytics platforms (e.g., Google Analytics), customer relationship management (CRM) systems, and payment processors (if applicable). These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas, government agencies), when we believe disclosure is necessary to protect our legal rights or property, prevent fraud or abuse, protect the safety of our users or the public, or comply with legal obligations.

If Codeintel is involved in a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change and the choices you may have.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption of data in transit (SSL/TLS), secure server infrastructure, access controls and authentication, regular security assessments and updates, and employee training on data protection.

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When determining retention periods, we consider the nature and sensitivity of the information, the purposes for which we process the information, legal and regulatory requirements, and our legitimate business interests. When we no longer need your information, we will securely delete or anonymize it.

Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

General Rights
Access: Request a copy of the personal information we hold about you | Correction: Request correction of inaccurate or incomplete information | Deletion: Request deletion of your personal information (subject to legal obligations) | Objection: Object to our processing of your information | Restriction: Request restriction of processing in certain circumstances | Data Portability: Request transfer of your information to another service provider | Withdraw Consent: Withdraw your consent at any time (where processing is based on consent).

Marketing Communications
You have the right to opt out of receiving marketing communications from us at any time by clicking the "unsubscribe" link in our emails, contacting us directly using the information below, or updating your communication preferences.

Exercising Your Rights
To exercise any of these rights, please contact us at hello@codeintel.com or 888.611.7754. We will respond to your request within a reasonable timeframe and as required by applicable law.

California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Right to Know: You may request information about the categories and specific pieces of personal information we have collected about you | Right to Delete: You may request deletion of your personal information | Right to Opt-Out: You may opt out of the sale of your personal information (Note: We do not sell personal information) | Right to Non-Discrimination: You have the right not to receive discriminatory treatment for exercising your CCPA rights.

To exercise these rights, please contact us at hello@codeintel.com or 888.611.7754.

Nevada Privacy Rights

If you are a Nevada resident, you have the right to opt out of the sale of certain personal information. We do not sell your personal information as defined under Nevada law. However, if you would like to exercise this right, please contact us at hello@codeintel.com.

Children's Privacy

Our Site and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete that information promptly.

Third-Party Links

Our Site may contain links to third-party websites, services, or applications that are not owned or controlled by Codeintel. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence, including the United States. These countries may have data protection laws that differ from those in your country. By using our Site, you consent to the transfer of your information to the United States and other countries where we operate.

We take appropriate safeguards to ensure your information receives an adequate level of protection in accordance with applicable data protection laws.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated Privacy Policy on our Site, updating the "Last Updated" date at the top of this policy, and sending you an email notification (if we have your email address).

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Do Not Track Signals

Some browsers have a "Do Not Track" feature that signals to websites that you do not want your online activities tracked. Our Site does not currently respond to Do Not Track signals or similar mechanisms.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Codeintel LLC
Email: hello@codeintel.com
Phone: 888.611.7754
Website: https://codeintel.com

For privacy-related inquiries, please include "Privacy Policy" in the subject line of your email.

Dispute Resolution

If you have a complaint about our privacy practices, please contact us first so we can attempt to resolve the issue. If you are located in the EEA and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection authority.

Acknowledgment

By using our Site, you acknowledge that you have read and understood this Privacy Policy and agree to be bound by its terms.